how many types of crm software

he largest software market worldwide today is CRM software. This makes perfect sense when businesses are scrambling for customers.

How many types of CRM software? Here are five different types of CRM software you should know about and how to choose the ideal one for your company.

It becomes clear if you consider how vital information is in the digital age. All businesses strive to maximize the potential of the information they have gathered about their customers and prospects. They can do this using unique CRM systems that increase customer satisfaction and revenue.

I’d like to start with the fundamentals if you’re just starting out with CRM software. You can ignore these and how many types of CRM software and some examples are available in the market.

What Is CRM Software?

Software for managing and maintaining customer relationships (CRM) can be used to manage and store customer data. CRM can be used to keep track of contacts, past purchases, reported service issues, open inquiries, potential customers, sales leads, and even marketing campaigns.

A personalized CRM is a way to go if you have users or customers, no matter what industry you operate in or the size of your business. Better customer service, a better understanding of relationships with customers and leads, better lead management, and ultimately, more deals closed are all advantages of CRM software. Who wouldn’t want that?

The fact that this treatment is available in many different forms is an important benefit. You can choose a tool for yourself based on the size of your business and how much you are willing to spend.

How Many Types Of CRM Software

How many types of CRM software? I don’t discuss custom CRM creation services in this piece because that would essentially be constructing your own customized product. I’d rather talk about CRM types so you can see what’s available.

Operational CRMs

Your marketing, sales, and customer service teams will be able to better serve both existing and potential customers with CRMs that work.

This tool can be used for automation as you can define standard operating procedures and organize information about your contacts within them.

Operational CRMs
Operational CRMs
  • Marketing automation
  • Vending
  • Service Automation

In this way, several departments can work together to find, nurture, and close business for your company.

For instance, by interacting with programs like MailChimp or Outreach, leads obtained through various marketing channels can be sent immediately to CRM. The sales team can then further analyze them by assigning them to the appropriate stages of your sales cycle using tags.

Your company’s operations will be improved with all the information in one tool. The possibility of “losing” a transaction or miscommunication between departments is also reduced.

Example: Hubspot,  Salesforce

Analytical CRMs

On how many types of CRM software, CRM has analytics capabilities that help businesses make better use of the customer data they collect. This may include customer interests, channels, and other points of contact.

Analytical CRM helps in understanding customers while CRM works, for example, by attaching customers to the sales funnel.

Then, based on the contact data, data mining components can gather more information, such as trends, and assist in identifying patterns in the data set. In this way, businesses can leverage the data they already collect to make smarter business choices.

Examples: Zoho Analytics, Wave

Collaborative CRMs

How many types of CRM software? Multiple teams at your company can exchange customer information thanks to a collaborative CRM. While operational CRMs typically emphasize marketing and sales, in this case, customer service is the primary focus.

Collaborative CRM can improve information sharing between support teams as well as departments like sales and marketing. Answering customer questions is more difficult because these departments often operate independently. Managing relationships with your customers is simpler in collaborative CRMs.

Campaign management CRMs

How many types of CRM software? Campaign management CRMs are frequently categorized as either analytical or operational CRMs. This is because they combine the features in a way that makes it possible to use the consumer data and insights that have been gathered to run marketing or sales campaigns.

However, if your objective is to particularly use contact information to plan, manage, and analyze better campaigns, it is crucial to differentiate between this type of CRM system.

Popular systems interface with many email campaign providers like Mailchimp or Outreach to allow running campaigns from a CRM possible. This was covered in the article’s section on operational CRMs.

In this case, the procedure is reversed, allowing you to run a campaign using the CRM and then distribute it using email integration software.

Examples: ActiveCampaign

Strategic CRMs

Strategic CRMs
Strategic CRMs

How many types of CRM software? Strategic CRM focuses on customers and is occasionally incorporated into the concept of collaborative CRMs. In this case, gathering data on clients and their interactions with your firm may help them strengthen their bond with them.

Strategic CRMs fall within this category. In the long run, it alters or customizes how you deal with clients rather than merely providing insights straight immediately. If your company prioritizes long-term connections over urgent sales and brief promotions, this option may be helpful.


As you can see, similar solutions like Hubspot, Salesforce, or Zoho include some of the CRM types. Given that these examples provide detailed strategies for various goals, it is important to understand the kind of CRM you require in order to make the best choice.

If you have trouble selecting a CRM, be clear about your corporate objectives:

  • Would you like to automate your sales or marketing?
  • Do you need assistance analyzing your customers?
  • How would you wish your company’s departments to work together?
  • Do you prioritize establishing long-term relationships with your clients?

You may decide what characteristics your ideal custom CRM should have based on the answers to these questions.

Purchasing custom CRM development services is an additional choice. Your very own CRM built solely around the demands and goals of your company.

Examine once more how you want to manage your clients and prospects. After then, evaluate unconventional alternatives to see if they meet your needs.

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